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Promising Program Seal

Strong African American Families - Teen

Blueprints Program Rating: Promising

A family-centered group preventive intervention for black teens living in rural communities entering high school to prevent conduct problems, substance use, and depressive symptoms, and promote protective sexual behavior efficacy.

Initial Training and Technical Assistance

The Strong African American Families Teen (SAAF-T) Training and Program Package, which includes the initial training and curriculum, costs $8,000 for up to 30 trainees. The package includes the 3-day training, 2 sets of the SAAF-T Program DVDs, electronic files of the curriculum materials and curriculum manuals, plus one complete set of printed materials for the first implementation, resource materials and technical assistance.

Travel expenses for two trainers are estimated at $2,662 and will vary by location of training.

Agencies may host the training at their site or opt to rent a space which will be needed from 7:15 a.m. to 5:30 p.m. on training days. Rental fees should be considered for the 3-day training. Ideally trainers have access to set up the training space the afternoon before training begins.

Note: The ideal training space can accommodate up to 30 training participants and 2 trainers. Preferably, the room can be arranged in a U-shape with chairs and tables. Trainers will need access to equipment to show program DVDs and a PowerPoint presentation each day of the training.

Curriculum and Materials

Curriculum: Included in the SAAF-T Program Package
Materials: $200 for supplemental materials (e.g., scissors, glue sticks, markers, etc.)

Licensing

Included in the SAAF-T Program Package.

Other Start-Up Costs

Ensure funding is available for program needs (e.g., incentives, childcare, meals/refreshments and payments/honoraria for facilitators) as allowed by the funding source.

  • Incentives – these can vary from services (e.g., meals or childcare) to financial incentives (e.g., gift cards). Local businesses may donate raffle items for example or the agency could budget $20.00 per family for a raffle item.
  • Childcare – estimate $30.00 per session
  • Meals – estimate $10.00 - $20.00 per session or $1,200 - $2,400 per implementation

Ongoing Curriculum and Materials

Consumable curriculum and supplemental materials: $100 per implementation

Staffing

Agencies should have a SAAF-T Site Coordinator who is responsible for coordinating the implementation of the program. Agencies need to consider if a portion of the staff member’s salary should be supplemented by funds designated for the SAAF-T program implementation.

It is recommended that a team of 3 facilitators implement each program session. Two facilitators work together to implement the teen session and one facilitator works with the caregivers. All 3 then work together to implement the family session. A minimum of 2 facilitators are needed to conduct teen, caregiver and then family sessions.

SAAF-T group facilitators are paid between $15 and $20 per hour for running the 5 sessions for 12 families per program implementation. Each weekly session requires 6 hours for preparation, set-up, participation in the meal, the program, and clean-up. Travel time is not included.

Additionally, materials prep is a time-intensive part of preparing to implement the program. Agencies may want to consider compensation for part-time or full-time staff to help with getting materials ready.

Other Implementation Costs

Transportation: Agencies may offer transportation to families who attend the program sessions. CFR recommends a budget of $30.00 per session per family although it is likely that not all families will need transportation. If agencies are able to provide the transportation directly rather than contracting with someone else that will also be a cost saving.

Facility: As a standard practice, organizations are likely to consider convenience and accessibility for program participants when selecting a program facility to implement SAAF-T. Another consideration for implementation is the actual space within the facility. At minimum, the facility should have two rooms so that the Caregiver and Teen Sessions can run concurrently. Additionally, one of the rooms should be large enough to accommodate the Family Session – when caregivers and teens come together for activities. As a rule of thumb, during the concurrent sessions, the Teens should use the larger room to accommodate the activities that require more space. Note: If organizations are able to provide childcare, the facility should have a separate and secure space to accommodate this service.

If the adopting agency needs to consider renting a space, local agencies such as recreation departments, senior centers, churches and other community organizations could be contacted. Ideally agencies can find a place to host the program for little or no cost.

Recruitment: Some funding should be designated for the recruitment of families to the program to pay for any mailings or flyers that are created to help promote the program among community members and community partners.

Retention: Agencies may want to consider funding for retention efforts to compensate staff who might oversee these efforts or to pay for any reminder mailings or other contacts (e.g., text messages and emails) to keep families engaged throughout the 5-session program.

Ongoing Training and Technical Assistance

Technical assistance is included in the program fee.

Fidelity Monitoring and Evaluation

Assessing fidelity is done by having an observer(s) watch the SAAF-T session and code the adherence by using the corresponding fidelity forms. The most common procedure for assessing fidelity is having the observer visit a session and rate fidelity based on in-session observations. Another option, if resources are available, is to record the sessions and have the observer rate the session by watching the video recording.

Agencies should consider compensation for program staff who complete the fidelity process.

Other Implementation Support and Fidelity Monitoring Costs

Agencies may arrange for a site visit from CFR for program observation and feedback. The fee for site visits is $2,000.

Year One Cost Example

For this example, an organization uses an existing staff person to coordinate the SAAF-T program but hires program facilitators. In the first year, the program is implemented 4 times with each implementation including 12 families. Meals, childcare, and transportation are provided. Space is provided by the sponsoring organization at no added cost. The following costs can be projected for this example:

Training and Program Package
$8,000
Trainer Travel
$2,662
Facilitators - 3 x $20/hr x 6 hr/session x 5 sessions/round x 4 rounds
$7,200
Supplies and Printing Materials - Initial and 3 replacement
$500
Meals - $20/person x 2 person/family x 12 families x 5 sessions/round x 4 rounds
$9,600
Childcare - $30/session x 5 sessions/round x 4 rounds
$600
Transportation - $30/session/family x 12 families x 5 sessions/round x 4 rounds
$7,200
Incentives - $20/family x 12 families/round x 4 rounds
$960

Total Year One Cost
$36,772

In the first year, with 4 rounds of implementation, 48 families are served by the SAAF-T program. Thus the total Year 1 cost is $36,772 or $765.04 per family.

The above provisions are highly recommended for program success; however, an agency may consider cost reductions by reducing meal expenses, omitting childcare, transportation or incentives, or using existing staff for facilitation.